Rules for entry:

Amateur, student and professional photographers are all invited to submit up to two entries in the Herndon Calendar Photo Competition.

·      The deadline for submissions is June 3rd.

·       Photographic entries MUST be taken within the corporate limits of the Town of Herndon

·       We encourage you to compose your entries depicting people participating in seasonal or community event and. representative of our rich diversity and many cultures.

Information and Exhibition Requirements for Finalists

Photographs selected as finalists in the Competition will be exhibited online and in Arts Herndon’s Post Gallery. Photographers are encouraged to offer their finalist photographs for sale during the exhibit at a price of their choosing. The People’s Choice Award will be announced at the reception. All entrants and finalists are encouraged to attend the reception. The finalists are encouraged to publicize the exhibit and the reception to their patrons, family, and friends.

Framing and Matting: Finalist photographs must be framed for the exhibit. The frames must be wired for hanging. Double-glass float-frames are not permitted. Wire should be mounted about 1/3 of the way down from the top edge of the artwork and tight across the back of the frame.

Any photo offered for sale must be matted as well as framed. A general guideline is for the mat to be at least as wide as the frame.

Photo Size: The print size of photographs in the exhibit should be at least 10” x 8” and no larger than 30” x 20”. These sizes are for the images, the finished frame size can be larger.

Labeling: The photographer is responsible for labeling the framed photograph with the photographer’s name, the title, the location, and price. Please place this label on the back of the framed image.

Sale of Framed and Matted Photographs: All works featured in the exhibit will be available for sale at a price of the photographer’s choosing unless marked “Not for Sale” or “NFS.”

Delivery and pickup of Photographs.

• The photographer is responsible for delivery and pick up of framed artwork.

• Photographs will be displayed until the end of the show. Buyers will be asked to delay pick up of the artwork until the end of the show.

• Photographs not picked up within 2 weeks of the exhibit closing, will be considered a donation to Arts Herndon.

Commission: A 30% commission will be paid to Arts Herndon for artwork sold during the exhibit. Artists agree to complete an IRS W-9 form, if required.

Agreement

By entering the competition, the artist agrees to abide by all competition rules and to hold Arts Herndon, and their employees and volunteers harmless. Failure to comply with these rules constitutes withdrawal from the competition.

Show Finalists (Exhibitors)

Finalists for the Competition will make up the 14th Annual Arts Herndon Town Calendar Photography Exhibition at Arts Herndon and will be notified via email. At that time, further information may be gathered regarding the finalist’s entries.

The dates of the exhibition and reception ceremony are listed in the competition calendar. All entrants and finalists are encouraged to attend the reception when the show prizes will be awarded.

Exhibition Requirements

Submission of an entry signifies intent to exhibit if selected as a finalist. Finalists who are unable to exhibit the artwork will be disqualified from the competition. Arts Herndon can refuse to exhibit artwork it deems unacceptable or that fails to resemble the images submitted. All decisions of the judge are final.

Finalists must deliver or ship art according to the competition calendar. Contact Arts Herndon to make alternative arrangements, if needed. Artwork must be displayed until the end of the show. Buyers will be asked to delay pickup of the artwork until the end of the show.

Artwork must be matted and framed or mounted in a manner compatible with the gallery hanging system using wire. Prints must be separated from glass by a mat or spacers.

Wire should be mounted 1/4 of the way down from the top edge of the artwork.

Please note - Frame-mounted clips will NOT be accepted. No double-glass float frames will be accepted. Arts Herndon must be advised of any unusual installation requirements.

Artists are responsible for delivery and pick up of artwork. Artists intending work to be shipped back at the end of the show must make arrangements with Arts Herndon in advance for return shipping at the artist’s expense. Contact the President/CEO at (703) 956-6590 or via email at info@artsherndon.org

While Arts Herndon will make every effort to secure all artwork in the show, the artwork is exhibited at the artist’s risk. Arts Herndon will retain a commission of 30% for any artwork sold during the show. Artists grant Arts Herndon permission to use images for publicity purposes, including website, postcards and advertisements.

COPYRIGHT AND USE: All submitting artists retain the copyright to their images. Only artists whose submissions are chosen for the exhibition grant Arts Herndon the right to use their images for the purpose of promoting the artist, Center programs, exhibitions and subsequent display on the Center’s website of current and past exhibitions. Artist’s recognition is provided with any use. Images may be placed on social media Arts Herndon with artist credit.

Questions? Text/Call. 703 956-6590

Email. Info@artsherndon.org.